Asset Management Manual
A guide for practitioners!

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2.1 Inventory and Condition

A key aspect of the development of asset management is data collection. The way in which road organizations collect, store, and analyze data has evolved along with advances in technology, such as mobile computing (e.g., handheld computers, laptops, tablet notebooks, etc.), sensing (e.g., laser and digital cameras), and spatial technologies (e.g., global positioning systems (GPS), geographic information systems (GIS), and spatially enabled management systems).

Bridges are normally only second to pavements in magnitude of network expenditures. Bridges also significantly affect the safety and performance of a roadway network. Bridge condition inadequacies can affect the traveling public as well as an agency. Bridges that deteriorate into poor condition often require more frequent maintenance and on demand repairs that cause traffic disruptions and place administrative and economic burdens on the agency. Bridge performance is also impacted by load capacity and geometric inadequacies that may cause restrictions on truck sizes and allowable weights, or may cause waterways to overtop the bridge at unacceptable frequency for the roadway classification. These factors can also affect roadway network performance as bridge inadequacies may cause traffic to take alternate routes.

Data collection is also valuable for other roadway features or asset classes when they affect safety, performance, or cost to manage the roadway network. Tunnels, slopes, retaining walls, sign structures, drainage structures, guide rails, etc. are included in this category.

The use of these systems and technologies has enhanced the data collection and integration procedures necessary to support the analyses and evaluation processes needed for asset management but at the same time has led organizations to collect very large amounts of data and create vast databases that have not always been useful or necessary for supporting decision making processes.

Asset condition data collection activities should be designed to support asset management decision processes at different levels. This should include a rational evaluation of what data should be collected to cost-effectively support the asset management decision.  As asset management includes a variety and type of assets, one type of data, for example traffic, may be needed for multiple applications.  Information for all asset needs should be considered when establishing the data collection program. Once the data needs are established, a data collection plan can be developed to outline the type and frequency of data collection. The plan should include procedures for quality control validation of the data. Once the data quality is confirmed, it can then be transformed into performance indices.

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