The most important document is called Organizational Information Requirements (OIR) and formulates the requirements resulting from the strategic goals of the organization and from the Asset Management System. The precondition for specifying these requirements is the identification of tasks to be performed by the relevant organizational units. In order to fulfil these tasks, information of a certain, task-specific quality is required, i.e. of a specific accuracy, completeness, timeliness, etc.
Each organization needs information for strategic tasks for the financial planning of investments (i.e. annual or multi-annual construction program) and for operational obligations. Some information also needs to be shared with external stakeholders, such as the local governments, the public, financial institutions and insurance companies. The detailed information regarding the asset construction measures assists in documenting the suitability of the construction materials and technologies, provides the basis for the pavement quality and for the development of prediction models. The general rules for determining the requirements for the information collected and managed, for its quality, level of detail, reference systems, etc. are the content of the OIR.
In modern road administrations, ensuring the flow of information in the required quality is as important as ensuring the availability of material and financial resources. Therefore, the necessary processes must be defined and procedures (such as regular pavement condition surveys) or tools (such as a road database) must be provided.
The Organizational Information Requirements establishes framework that apply to all other types of information requirements and are considered critical for BIM in an organization.